Introduction

A vacancy exists for a  Administrator for Robertville reporting to the Key Accounts Manager. The main purpose of the position is to provide co-ordination, administrative and secretarial support to the General Manager and to ensure that the facilities at the branch are in good order .

Minimum Requirements…

• Grade 12.
• Administrative/Secretarial Post School Qualification.
• Ability to work extended hours as and when required.
• Clear criminal record and no pending cases.
• Advanced Excel, MS Word and Power Point proficiency.
• Knowledge of the SAP and ePayroll systems are beneficial.
• Above average verbal and written communication skills.
• Ability to resolve conflict effectively.
• Ability to handle work related stress and work effectively under pressure.
• Ability to work independently and ability to meet strict deadlines.
• Highly motivated and enthusiastic.

Job Specification…

KEY PERFORMANCE AREAS:

• Co-ordination of appointments, diary management and client engagements/events.
• Office administration and general Administrative duties.
• Co-ordination of e-mail, correspondence and written communication.
• Screening of telephone calls and taking of messages.
• Minute taking at selected meetings and engagements.
• Maintaining of strict confidential protocols regarding correspondence and communication.
• Liaising at different levels of the Branch and act as Ambassador of the Area Manager office.
• Consolidate management information and reports.
• Compiling weekly and monthly reports.
• Typing of documents, reports and preparation of presentations
• Assisting in queries and day to day co-ordination of operational tasks related to area of responsibility.

OTHER PERSONALITY ATTRIBUTES & CORE COMPETENCIES:

• Ability to maintain confidentiality and handle office maters with utmost professionalism.
• Strong interpersonal and communication skills with diplomacy and tact to interact effectively at all levels.
• Above average report writing skills.
• Organising skills.
• Initiative skills.
• Time Management skills.
• Attention to detail.
• Team player.
• Self-development and that of others.
• Self-motivated & Independent operator.
• Delivery-orientated and deadline-driven
• Sensitivity to confidential matters is required
• High emotional intelligence (EQ) required.
• Professional interpersonal communication (written and verbal).
• Able to function in an unstructured environment.
• Build relationships across the business
• Ownership and accountability and decision making skills.

We reserve the right not to make an appointment to any advertised position. Whilst preference is given to existing employees at all times and the choice made is purely on merit, Historically Disadvantaged Candidates and Black Female Candidates are encouraged and supported in the FSG team.  Whilst black female candidates will be given priority as per our transformation policy subject to the above criteria.

Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate.

Should you not be contacted regarding this position within 10 working days from the closing date, please regard your application as unsuccessful.

Purpose

To perform allocated payroll functions, ensure the accurate calculation & preparation of all salary related inputs, validation and accurate processing of payroll information, generate payments to third parties, and preparation of monthly payroll reconciliations.
Main Responsibilities (not limited to):

• Accurately calculate and prepare all salary related information for payroll processing for the relevant period.
• Accurate process all salary related information on the SAGE People Payroll system.
• Resolve all salary related enquiries from employees and third parties.
• Prepare, validate and ensure the accuracy of Group Life and Post-Retirement Medical Aid information for actuarial valuation purposes.
• Prepare and reconcile third party payments to the payroll on a monthly basis.
• Reconcile all payroll related general ledger control accounts including explanations for reconciling items.
• Prepare year-end external audit working papers for directors and executive remuneration, provisions and disability accruals.
• Prepare, validate and ensure the accuracy of statutory submissions for Stats SA.
• Comply with relevant taxation, Basic Conditions of Employment Act (BCEA) and other legislation including policies and procedures of the SABN.

The Preferred candidate is likely to have:

• Grade 12 with Accounting and Mathematics
• Post-school Payroll qualification
• 2 – 4 years’ experience in HR administrative / Payroll environment

Knowledge and Skills:

• Payroll/ Administration
• ERP System
• Relevant taxation, BCEA and other related legislation
• Basic Accounting
• Payroll related policies, procedure and processes
• Microsoft Office Suite

Internal applicants should apply on the SABN careers portal on the intranet by uploading detailed CV’s and copies of qualifications. External applicants should apply on Careers24 website by uploading detailed CV’s, ID copy, copies of qualifications and recent pay slip. No applications will be considered if the supporting documents are not submitted.

The personal information that is collected and processed for recruitment purposes will not be utilised for any other purpose. You can read more on how we process your personal information in the South African Reserve Bank Privacy Notice. You absolve the SABN for any liability whatsoever, and howsoever arising from the providing of information.

SABN is committed to equality, employment equity and diversity. In accordance with the Employment Equity Plan of SABN and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under represented designated groups. No application will be considered after the closing date, or if it does not comply with at least the minimum requirements. Please note that correspondence will be limited to shortlisted applicants only.

Should you not hear from us within 10 working days after the closing date, please consider your application unsuccessful. SABN reserves the right not to make an appointment to the posts as advertised. Prospective applicants must be willing to undergo a series of assessments and security clearance process as prescribed by the National Key Point Act.